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Sharing Outlook Calendars (PC/Windows)

Article Id:
27 Feb 2016, last updated 16 Mar 2023 18:27


This article explains how to share calendars with other users using Microsoft Outlook running on Microsoft Windows.


Please note that the screenshots below were taken using Outlook 2013. The layout for Outlook 2007 or Outlook 2010 will be similar.

1. In Outlook, go the Calendar section

Share Calendar Outlook (PC Windows) 1

2. Click on the Share Calendar icon in the top toolbar. This will open a Sharing Invitation message

Share Calendar Outlook (PC Windows) 2

3. Add the users you wish to share the Calendar with using the To button

4. You may change the authority (or permissions) of a recipient (a shared user). The available authorities are:

  • Availability Only
  • Limited Details
  • Full Details

You may also add a message to your invitation prior to sending. For example: Here is my shared calendar.

5. To complete the sharing, click on the Send button.

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